EXPO/stall holder TERMS AND CONDITIONS

• Public Liability Insurance (PLI) cover must be current and valued at $20M (AUS) and $2M (NZ) for every exhibitor or stall holder and forms MUST have – “FAT APPLE EVENT CO PTY LTD Trading as MEATSTOCK” – listed as an interested party on your Certificate of Currency. This is MANDATORY for all expo sites.
• Exhibitors are responsible for and must have adequate WorkCover or insurances for any person(s) under their management. 
• Meatstock takes no responsibility for any persons employed either for remuneration or in a voluntary capacity for any work, compensation, injury or loss incurred as a result of attending and or working at Meatstock.
• In the event of cancellation for any reason of the event, Meatstock will endeavour to duly compensate affected exhibitors/stallholders where deemed appropriate to a maximum of the fees already paid or to a maximum of the cost of fees for the booked site(s) only. 
• No loss of trade or expired stock, wages or subsidiary costs will be compensated.

FOOD SAFETY, SALES AND SAMPLING

• If you are selling food for human consumption (be it fresh or pre-packaged), you will be required to complete a Food Safety Application to the relevant council. Details of each council regulation and procedure will be shared with you upon site confirmation.
• A Food Safety Supervisor certificate is required. At least one staff member must have this certificate and be on-site at all times. They will be required to sign off on any preparation or service of food before sampling or service to the public can take place. 
• In Victoria, you will also require approval from Foodtrader (formerly Streetrader) to comply with Food Safety Guidelines.
• Vendors may not sell food without prior arrangement as an authorised food vendor. Commissions apply to food vendors. Bite sized samples are acceptable for tasting purposes.

KNIVES (PLEASE NOTE: NEW RULES ARE IN PLACE FROM 2024)

• In accordance with new legislation (Jacks Law), knives may only be sold to customers 18 years of age or older. More detail can be obtained here – https://www.nsw.gov.au/media-releases/nsw-introduces-laws-to-get-knives-off-street-and-boost-community-safety 
• Knives available for sale or display must not be accessible by the public.
• Knives displayed on the front counter must be in a secure, lockable display box or cabinet.
• Magnetic displays are acceptable provided they are out of reach to customers.
• Customers may hold or handle knives, provided they are one on one monitored whilst doing so.
• Knives sold must be contained in a sealed box or other sealed packaging with instructions that the customer is not to open the packaging whilst on site at the festival. Sealed stickers must be applied to the packaged product when sold.
• Failure to comply with these regulations may result in the removal of the product for display.
• If you require display cabinets or shelving for hire, they can be sourced from – https://www.exponet.com.au/Display-And-Shelving/Display-Showcases.aspx  

BUMP IN & BUMP OUT

• Bump in and bump out of stalls must be pre-arranged and comply with directions as set by Meatstock and the venue. No vehicle movements are permitted during the event operating hours.
• Vehicle movements are only permitted during bump in and bump out times. All vehicles accessing the site must be registered and insured. All exhibitors/stall holders agree to follow instructions from Meatstock management on any matter not covered by any other terms and conditions wherever requested.
• All staff MUST wear safety vests and closed toe shoes during Bump in and Bump out. Anyone attempting to access the site in thongs, sandals, jandals, crocs during Bump In or Bump Out, will not be allowed to enter the site.
• No children under 16 years are allowed onsite for Bump In or Bump Out.
• Absolutely no digging, drilling or ground penetration without approval.
• All ground penetrations, digging or drilling must be signed off by venue staff.
• Driving pegs or digging without approval risks electrocution or death.
• All rubbish is the responsibility of the individual stall holder company and must be removed from site by no later than 12pm Monday or a $300 cleaning fee will be charged. All sites to be left as was supplied pre-event or repairs will be charged back to the individual stall holder.

EXHIBITOR CANCELLATION POLICY

• Should it become necessary to cancel your participation at any Meatstock event, any request by an exhibitor must be received by email to steve@meatstock.com.au 
• A request for cancellation (and refund if required) must be received at least 4 weeks prior to the event opening date.
• Cancellations less than 4 weeks from the event date will not be entitled to a refund.
• Exhibitors who cancel within 5 days of the event opening date, will still be held responsible for full payment of their invoice. 

OTHER CONDITIONS

• All staff must participate in a Site Safety Induction before entering the venue/s.
• All electrical appliances or cords must be tagged & tested and compliance in date.
• All Marquees and temporary structures must be structurally sound and be appropriately weighted to meet local guidelines.
• No hazardous, dangerous materials are to be brought into the Meatstock venue without prior consent and authorisation of Meatstock in conjunction with the appropriate venue.
• All exhibitors acknowledge and allow Meatstock to take general photography, videography of stalls and traders during the event and use images and footage captured in Meatstock related marketing and promotions at the discretion of Meatstock and that no compensation or fees will be paid to exhibitors/stall holders for the use of captured images and/or footage.
• If you require a forklift onsite, there will be a small fee involved. If you do not request this service in advance, Meatstock Staff will strictly not have approval to access any forklifts for you when onsite. This service can be booked on your application form, if you are confirmed to trade at the event.

VENUE SPECIFIC TERMS AND CONDITIONS

BENDIGO

• The Bendigo Show Society requires all food and beverage vendors to use recyclable materials for cutlery, plates, cups, etc.
• Vendors and expo stalls are not permitted to release grey water onto the ground. This must be disposed of via a sewerage inlet (There is a dump point on site).