EXPO/stall holder TERMS AND CONDITIONS

agreement between the vendor and...

FAT APPLE EVENT CO. PTY LTD – ABN: 30 607 869 741
Trading as Meatstock – Music and Barbecue Festival 2024

**Incorporating Barbecue Wars, Butcher Wars, Steak Wars, King of the Grill, Beard & Mo Wars, Rod + Custom Rumble, Sweetstock and the Barbecue Expo.

Event Locations

Mystery Creek Events Complex, Hamilton NZ – 24 & 25 February 2024
Toowoomba Showgrounds, Toowoomba – 8, 9 & 10 March 2024
Bendigo Showgrounds, Bendigo – 16 & 17 March 2024
Sydney Showgrounds, Sydney Olympic Park – 19, 20 & 21 April 2024

Bump In- Bump Out

BUMP IN TIMES WILL BE CONFIRMED IN YOUR INDUCTION PACK APPROX 2-4 WEEKS BEFORE EACH EVENT
As a general guide…

Bump In – Hamilton & Bendigo
Friday – 8:00am to 6:00pm
Saturday – 7:00am to 9.30am (Final Bump In)
Note: Gates open for expo trade on Saturday at 11:00am. All vehicles must be off site by 9:30am sharp.

Bump In – Toowoomba & Sydney
Thursday – 8:00am to 6:00pm
Friday – 8:00am to 12:00pm
Note: Gates open for expo trade on Friday at 2pm. All vehicles must be off site by 12:00pm sharp.
Saturday – 7:00am to 9.30am (Final Bump In)
Note: Gates open for expo trade on Saturday at 11:00am. All vehicles must be off site by 9:30am sharp.

Bump Out – Hamilton & Bendigo
Sunday – 8:00pm to 9:00pm. 
Monday – 8:00am to 3:00pm
Note: Indoor expo may commence pack down of their site from 6:00pm (and not before).
Note: The site is to be cleaned and all rubbish removed – exhibitors must take all rubbish with them.

Bump Out – Toowoomba & Sydney
Sunday – 6:30pm to 8:00pm. 
Monday – 8:00am to 3:00pm
Note: Indoor expo may commence pack down of their site from 6:00pm (and not before).
Note: The site is to be cleaned and all rubbish removed – exhibitors must take all rubbish with them.

STRICTLY no vehicle access before 6.30pm Sunday (or until the site is clear of public).
Approval for vehicle movement is required from Meatstock Crew.

Terms and Conditions

Meatstock reserves the right to ask any exhibitor to cease trade/exhibition in the event of non-compliance with the venues guidelines and or terms and conditions listed below.

Public Liability Insurance (PLI) cover must be current and valued at $20M for every exhibitor or stall holder and MUST have “FAT APPLE EVENT CO PTY LTD Trading as MEATSTOCK” listed as an interested party on your Certificate of Currency. This is MANDATORY for all expo sites.

Exhibitors are responsible and must have adequate WorkCover or insurances for any person(s) under their management. Meatstock takes no responsibility for any persons employed either for remuneration or in a voluntary capacity for any work, compensation, injury or loss incurred as a result of attending and or working at Meatstock.

In the event of cancellation for any reason of the event, Meatstock will endeavour to duly compensate affected exhibitors/stallholders where deemed appropriate to a maximum of the fees already paid or to a maximum of the cost of fees for the booked site(s) only. No loss of trade or expired stock, wages or subsidiary costs will be compensated.

If you are selling food for human consumption (be it fresh or pre-packaged), you will be required to complete a Food Safety Application to the relevant council. A Food Safety Supervisor will be required to sign off on any preparation or service of food before sampling or service to the public can take place. In Victoria, you will also require approval from Foodtrader (formerly Streetrader) to comply with Food Safety guidelines. Details this of this will be shared with you upon site confirmation.

All electrical appliances or cords must be tagged & tested and compliance in date.

All Marquees and temporary structures must be structurally sound and be appropriately weighted to meet local guidelines.

There is to be no selling of food without prior arrangement as an authorised food vendor. Commissions apply to food vendors.

No hazardous, dangerous materials are to be brought into the Meatstock venue without prior consent and authorisation of Meatstock in conjunction with the appropriate venue.

KNIVES available for sale or display must not be accessible by the public and may only be displayed on the front counter in a secure display box or cabinet. Magnetic displays are acceptable provided they are out of reach to customers. Failure to do so will result in the removal of the product for display. Customers may hold or handle knives, provided they are monitored whilst doing so. Knives sold must be contained in a sealed box or other sealed packaging with instructions that the customer is not to open the packaging whilst on site at the festival.

Bump in and bump out of stalls must be pre-arranged and comply with directions as set by Meatstock and the venue. No vehicle movements are permitted during the event.

Vehicle movements are only permitted during bump in and bump out times. All vehicles accessing the site must be registered and insured. All exhibitors/stall holders agree to follow instructions from Meatstock management on any matter not covered by any other terms and conditions wherever requested.

All staff MUST wear safety vests and closed toe shoes during Bump in and Bump out. Anyone attempting to access the site in thongs / jandals during Bump In or Bump Out, WILL BE TURNED AWAY. Hi-Vis safety vests will be available to buy for $10 cash only on arrival. 

NO CHILDREN ALLOWED ONSITE FOR BUMP IN OR BUMP OUT.

ABSOLUTELY no digging, drilling or ground penetration without approval: ALL GROUND PENETRATIONS, DIGGING OR DRILLING MUST BE SIGNED OFF BY VENUE STAFF. Driving pegs or digging without approval risks electrocution or death.

All rubbish is the responsibility of the individual stall holder company and must be removed from site by no later than 12pm Monday or a $300 cleaning fee will be charged. All sites to be left as was supplied pre-event or repairs will be charged back to the individual stall holder.

All exhibitors acknowledge and allow Meatstock to take general photography, videography of stalls and traders during the event and use images and footage captured in Meatstock related marketing and promotions at the discretion of Meatstock and that no compensation or fees will be paid to exhibitors/stall holders for the use of captured images and/or footage.

If you require a forklift onsite, there will be a small fee involved. If you do not request this service in advance, Meatstock Staff will strictly not have approval to access any forklifts for you when onsite. This service can be booked on your application form, if you are confirmed to trade at the event.

All staff must participate in a Site Safety Induction before entering the venue/s.

VENUE SPECIFIC TERMS AND CONDITIONS

BENDIGO
The Bendigo Show Society requires all food and beverage vendors to use recyclable materials for cutlery, plates, cups, etc.
Vendors and expo stalls are not permitted to release grey water onto the ground. This must be disposed of via a sewerage inlet (There is a dump point on site).

contacts

Jay Beaumont
M: 0414 359 565
E: jay@meatstock.com.au

Steve Foye
M: 0428 131 244
E: steve@meatstock.com.au